Last Updated


July 15, 2023

Outstaffing vs. Outsourcing in Web Development: What's the Difference?




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6 minute

In today's fast-paced digital world, web development has become a critical component of any successful business. To stay competitive in the market, you need to have a team of expert developers who can help you create appealing and responsive websites, web applications, and software. However, hiring and managing an in-house development team can be challenging and expensive, especially for small and mid-sized businesses. As a result, more and more businesses are turning to outstaffing and outsourcing to fill this gap.

Outstaffing and outsourcing are two popular models that allow businesses to acquire top-notch development talent without incurring the cost and hassle of hiring and managing an in-house team. While these models share some similarities, they differ in several critical ways.

In this blog, SYSINT will explore the crucial differences between outstaffing and outsourcing in web development, and help you choose the right option for your business.

So, let's dive into it!


Outstaffing is a model of hiring where a business partners with a third-party provider to add additional resources to their in-house team. In this arrangement, the outstaffed developers work exclusively on the client's projects under the client's direct control. The third-party provider handles administrative tasks such as recruitment, payroll, benefits, and HR for the developers, while the client remains in control of the development process.

Advantages of Outstaffing:

  • Cost-saving: Outstaffing can significantly reduce development costs for businesses. They don't have to bear the overhead costs of office space, hardware, insurance, and benefits for the developers.
  • Control: With outstaffing, businesses have direct control over the development process, timeline, and quality of work delivered by the developers. They can closely manage and monitor the progress of projects.
  • Direct communication with developers: Outstaffing allows for direct communication between the business and the outstaffed developers. This enables clear and efficient communication, minimizing any misunderstandings or communication gaps.
  • Expertise: Outstaffed developers often bring a wealth of experience and expertise to the client's team, helping them develop high-quality products quickly and efficiently.

Disadvantages of Outstaffing:

  • Limited pool of talent: Hiring through outstaffing can sometimes result in a limited pool of talent. Businesses may have to choose from the talent pool that the third-party provider has access to, which may not always meet their specific requirements.
  • Time-consuming hiring process: Finding the right developers through outstaffing can be a time-consuming process. The recruitment phase may take longer as businesses need to identify the right candidates and fit for their team.

By carefully considering these advantages and disadvantages, businesses can make an informed decision about whether outstaffing is the right approach for their web development needs.


Outsourcing is a widely adopted business model in which a company hires a third-party provider to handle the entire software development process. In this model, the outsourcing company takes care of all aspects of the development, from planning to delivery, while the client has limited control over the day-to-day development process.

Advantages of Outsourcing:

  • Cost-saving: Outsourcing can result in significant cost savings for businesses. They don't have to invest in office space, hardware, software, insurance, or benefits for the developers, resulting in reduced expenses.
  • Access to a larger talent pool: Outsourcing provides access to a vast pool of talent worldwide. Businesses can choose from a diverse range of skilled professionals, giving them the opportunity to work with highly qualified developers who possess the necessary expertise.
  • Reduced commitment: Outsourcing allows businesses to hire developers on a project-by-project basis, providing flexibility and reducing long-term commitments. This enables companies to scale their development team based on project requirements.
  • Focus on core competencies: By outsourcing development tasks, businesses can focus on their core competencies and strategic initiatives. This allows for better resource allocation and ensures that their in-house team can concentrate on tasks that are most critical to the company's success.

Disadvantages of Outsourcing:

  • Communication issues: Communicating with an outsourced team can be challenging due to differences in time zones and potential language barriers. This can lead to misunderstandings, delays in project execution, and a lack of real-time collaboration.
  • Quality control challenges: With outsourcing, the client has limited control over the quality of work produced by the outsourced team. Ensuring that the delivered product aligns with the client's standards and requirements may require additional quality control measures.
  • Lack of cultural alignment: Cultural differences may exist between the client's company and the outsourced team, which can impact collaboration and understanding. These differences can sometimes lead to a lack of alignment in terms of work ethics, values, and expectations.

Consider these advantages and disadvantages carefully before making a decision about outsourcing in web development. By understanding the potential benefits and challenges, businesses can effectively manage their outsourced projects and achieve successful outcomes.

Differences Between Outstaffing vs. Outsourcing

Here are some key differences between outstaffing and outsourcing:

Ownership of the development process

  • Outstaffing: In an outstaffing model, the client retains full ownership and control over the development process. The outstaffed developers work as an extension of the client's team, following their processes and guidelines. The client manages the project directly and is responsible for making all development decisions.
  • Outsourcing: In an outsourcing model, the outsourcing company takes ownership of the entire development process. The client has less control and involvement in the day-to-day development activities. The outsourcing company manages the project and its execution, making decisions on behalf of the client.

Communication and control

  • Outstaffing: With outstaffing, the client has direct communication and control over the outstaffed developers. They can collaborate closely with the developers, communicate project requirements, provide feedback, and monitor progress in real-time.
  • Outsourcing: In outsourcing, communication and control may be less direct. The client communicates through a project manager or account manager who, in turn, relays information to the development team. This can potentially create communication gaps and result in less immediate control over the development process.

Flexibility and change management

  • Outstaffing: Outstaffing provides flexibility and adaptability to changes in project requirements. As the client has direct control over the developers, they can easily adjust the team size, skills, or project focus to accommodate changing needs.
  • Outsourcing: While outsourcing can offer flexibility to some extent, making changes to the development team or project focus may require more time and effort. Changes often go through a formal request and approval process with the outsourcing company.

Cost structure and financial implications

  • Outstaffing: In outstaffing, the client typically pays a fixed fee for the services of the outstaffed developers. The pricing structure is usually transparent, with costs based on the number of developers and their hourly or monthly rates. The client has control over the resources and budget allocation.
  • Outsourcing: The cost structure in outsourcing is usually project-based. The client pays a fixed price or ongoing fees based on the scope and deliverables of the project. The outsourcing company may have more control over resource allocation and budget management.

Considering these differences can help businesses determine which model (outstaffing or outsourcing) aligns better with their specific requirements, project goals, and budgetary constraints. It's important to carefully evaluate these factors to make an informed decision that best suits the organization's needs.

At SYSINT, we understand the importance of a flexible and adaptable approach when it comes to staffing software development teams. That is why our staff augmentation services are designed to meet the diverse needs of our clients. With our range of staffing solutions and pre-vetted professionals, our goal is to help businesses tackle their software development needs in the most efficient and effective way possible.

Contact us now so we can help you!



July 15, 2023

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